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Features

Everything a school property team needs.

Explore how PropertyProject helps you log, track and report on every job, from the first fault to the Board report.

Log a job

Report a fault from your phone

Anyone can report a fault. Pick the place, say how urgent it is and add photos. It lands on the list straight away.

  • Location, category and urgency in a few taps
  • Photos from a phone camera
  • The reporter can be kept updated automatically
Logging a new job.
Job list

Every job, one searchable list

See everything open, find anything fast and spot what needs attention first. Filter by status, category, location or who is on it.

  • Status filters with live counts
  • Search by job, room or person
  • Urgent and overdue jobs rise to the top
The job list.
Track to done

A clear status and a full history

Every job has a status, an owner and a history. Move it along, add notes and photos, and see exactly what happened and when.

  • Open, In progress, Waiting, Done
  • Notes and photos on the job itself
  • A history of every change, with names and times
A job tracked to done.
Status view

See the whole workload at a glance

Switch from the list to a board to see where everything sits. Good for the weekly catch-up with your team.

  • Columns for each status
  • Who is on each job, at a glance
  • Urgent jobs are easy to spot
Status view of every job.
Contractors and quotes

Keep outside work on the job

Assign a job to a contractor, record their quote and mark the job as waiting while you get approval.

  • A list of the contractors you use
  • Quotes recorded against the job
  • A clear Waiting status for outside work
Contractors and quotes.
Recurring checks

Compliance checks that remind themselves

Set up the checks that come round every term or year, such as fire equipment, backflow tests and playground inspections.

  • Set a repeat once
  • Checks appear on the list when due
  • Overdue checks are flagged
Recurring checks.
Assets and planning

Look after what you own, years ahead

Keep a register of your buildings and equipment, track their condition and plan replacements across the next ten years, so big costs never arrive as a surprise.

  • An asset register with age and condition
  • A long-term plan with estimated costs
  • Link maintenance jobs back to the asset
Asset register and planning.
Staff updates

Teachers see where their fault is up to

Staff report faults from their phone and get an update when the job moves, so nobody has to chase your team.

  • A simple form that works on any phone
  • Updates when the status changes
  • Nothing to install
A teacher reporting a fault and following their jobs on a phone.
Reports

Ready for your principal and Board

See what was logged, what is done and what is still open. Break it down by month or category, and export when you need a spreadsheet.

  • Logged, done and open at a glance
  • Month and category breakdowns
  • Export to CSV
Reports.
People and access

The right people see the right things

Give your team, your teachers and your leadership the access they need, and nothing more.

  • Property team manages jobs
  • Staff report and follow their own faults
  • Leadership sees reports
People and access.

Set up, trained and supported.

We set PropertyProject up for your school, train your team and stay on after you go live.

  • User guide binder

    Printed and digital, written for your school.

  • Teacher video

    A short video so every teacher knows how to report a fault.

  • On-site training

    A session for your property team, at your school.

  • Ongoing support

    From TideDigital Limited, the Auckland company that builds it.

See it with your own school's jobs.

Book a 30 minute demo. We will walk you through it and give you a quote.

Book a demo

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