Report a faultStep 1
Log every job.
Say where it is, how urgent it is and add a photo. The job goes straight onto the list.
Maintenance software for New Zealand secondary schools
Every school maintenance job, followed to done.
Teachers report faults from their phone. Your property team tracks every job to done. Your Board gets the report without anyone rebuilding a spreadsheet.
Used every day at Macleans College, Auckland.
- Used at Macleans CollegeIn daily use by the property team.
- Hosted in AWS SydneyEncrypted, backed up every day.
- Built in AucklandLocal support, training on site.
- No lock-inYour data is yours to take.
Log it. Track it. Report on it.
Requests arrive by email, text and sticky note. Staff keep asking if it is fixed. The Board report is rebuilt by hand every term.
Step 2
Follow it to done.
Every job has a status, an owner and a history. Move it along, add a note, and nobody has to ask for an update.
Step 3
Report on the lot.
See what was logged, what is done and what is still open, ready to share with your principal or Board.
More in the product
- Photos on every job
- Contractors and quotes recorded on the job
- Recurring checks, like fire equipment, backflow tests and playground inspections
- Works on a phone, nothing to install
- A full history of every change
- Asset register and long-term replacement planning
Works everywhere
In the office on a laptop. In the corridor on a phone.
Your property team runs the workload and reports from a computer. Teachers report a fault in under a minute from their phone, then see when it is fixed. Nothing to install on either.
- Runs in any modern browser
- Teachers get an update when their job moves
- Export reports to CSV for the Board pack
What good school maintenance looks like.
The best school property teams all do the same six things. PropertyProject is built around them.
- 01
Every job has an owner.
Nothing sits unassigned. Whoever is responsible is on the job, in plain sight.
- 02
Every job has a history.
Who did what, and when, lives on the job itself, not in someone’s inbox.
- 03
Staff never have to ask.
The person who reported a fault can see where it is up to.
- 04
Nothing gets missed.
Recurring checks land on the list when they are due, and assets are planned for before they fail.
- 05
Proof on demand.
What was logged, what is done and what is open, ready for your principal or Board.
- 06
Simple enough to be used.
Training for your team, a video for teachers, and support after you go live.
How the usual approaches compare.
Most schools use one of three approaches today. Here is how they stack up on what a school property team does every day.
| Capability | PropertyProjectBuilt for NZ schools | Spreadsheets and emailThe default | General helpdesk softwareBuilt for IT and offices | Large facilities systemsBuilt for big estates |
|---|---|---|---|---|
| Built around school maintenance | Yes | No | Partly | Partly |
| Staff report a fault from a phone, with a photo | Yes | Partly | Yes | Partly |
| One owner and one status for every job | Yes | Partly | Yes | Yes |
| Recurring and compliance checks | Yes | No | Partly | Yes |
| Contractors and quotes on the job | Yes | No | Partly | Yes |
| Board-ready reports without a spreadsheet | Yes | No | Partly | Yes |
| Setup and on-site training for your school | Yes | No | No | Partly |
| Easy enough for every teacher to use | Yes | Yes | Partly | No |
| Long-term planning and asset lifecycles | Yes | Partly | No | Yes |
Based on the typical features of each type of tool; individual products vary. Spreadsheets can hold a plan but not keep it current against real jobs.
Simple pricing. One price per school.
Everything included, for every person at your school. See full pricing.
Small school
For schools with a roll under 1,000$4,000 / year
plus $2,000 one-off setup
- Unlimited users: property team, teachers and leadership
- Every feature, including assets and long-term planning
- Setup and data migration from your spreadsheets
- On-site training for your property team
- Printed and digital user guide binder
- Short how-to video for teachers
- Ongoing support from our Auckland team
- Automatic daily backups
Standard
For schools with a roll of 1,000 or more$6,000 / year
plus $2,000 one-off setup
- Unlimited users: property team, teachers and leadership
- Every feature, including assets and long-term planning
- Setup and data migration from your spreadsheets
- On-site training for your property team
- Printed and digital user guide binder
- Short how-to video for teachers
- Ongoing support from our Auckland team
- Automatic daily backups
Prices are in NZ dollars and include GST. One price per school, however many people use it. No long-term lock-in.
Safe to choose.
Your school's records are looked after properly, and you are never stuck with us. Read how we handle your data.
Hosted in AWS Sydney
Your data sits in Amazon Web Services' Sydney region, the same infrastructure used by banks and government agencies.
Encrypted throughout
Data is encrypted in transit between your browser and our servers, and encrypted at rest where it is stored.
Backed up every day
Automatic daily backups, so a bad day never means lost records.
Your data stays yours
If you ever leave, we give you a full export of your school's records. We never sell or share them.
No long-term lock-in
Stay because it works for your team, not because a contract says you have to.
The right access for each person
Property staff manage jobs, teachers see their own faults, leadership sees reports. Every change is recorded with a name and time.
Questions.
How much does it cost?
$4,000 a year for schools with a roll under 1,000, and $6,000 a year for schools with a roll of 1,000 or more, plus a one-off $2,000 setup fee. Prices include GST. Every user at your school is included.
What does the setup fee cover?
We set PropertyProject up for your school, move your existing records across from spreadsheets or forms, run an on-site training session for your property team, and give you a printed and digital user guide binder plus a short video for teachers.
We already use MoE tools, MPlan or WebFM. Do we need this?
PropertyProject works alongside the tools you already use. Most schools use it for the day-to-day: logging faults, tracking each job to done and reporting on it. Book a demo and we will show you exactly how it fits with your current setup.
Where is our data stored?
On Amazon Web Services in the Sydney region (Australia). It is encrypted in transit and at rest, and backed up automatically every day.
What happens to our data if we stop using it?
It is yours. We give you a full export of your school's records, and there is no long-term lock-in contract.
Do teachers need training?
No formal training. Reporting a fault takes under a minute on any phone, and we provide a short video for teachers. Your property team gets an on-site training session.
Book a demo.
Give us your name, school and email. We will be in touch to arrange a time.
- 1We get in touch to arrange a time.
- 2We walk you through PropertyProject, at your school or online.
- 3You get a written quote and our hosting details to check against your policies.
Prefer email? [email protected]
Thanks, .
We have your request for and will be in touch to arrange a time.